Visitor Management System

HF-L Schools to Implement New Visitor Management System

The safety of students and staff is one of the top priorities of the Honeoye Falls-Lima Central School District. In December 2013 voters approved a $4 million Network, Health, and Safety Capital Project. As part of that project, the District is pleased to announce that the implementation of a new visitor management system will be rolled out in all of the school buildings during the months of November and December 2014. This system computerizes a portion of the District's check-in procedures, which not only enhances our ability to track who is in the building during the day, but it also enables us to better screen our visitors. In order to protect our students, staff, and guests, all visitors will be required to show a valid, government-issued ID when they enter any school building on campus during school hours. Prior to granting entry, the system will check to be sure that the visitor is allowed in the building and there is nothing indicating that they cannot enter, including clearance by the national sex offender registry.

What changes will you see when visiting our schools?
When guests arrive at the check-in desk during school hours, the receptionist will still confirm the reason for the visit and that they are in the school legitimately as done in the past. On the first visit, the receptionist will request the guest's government issued ID, such as a driver's license, and scan it into the visitor management system. ID is required to be presented on subsequent visits, but will not need to be scanned, as the visitor can be pulled up from the previous visitors log in the system. Each time a guest visits our schools, the system will check to ensure they are allowed in the building and print a visitor badge with their name, photo, date and time, and destination. Much like the system currently in place, they will then be instructed to wear their visitor pass while they are in the building so that our staff knows that they have been properly checked in. At the end of their visit, the guest will be expected to return to the check-in desk and hand in their pass, so that the receptionist can quickly check them out of the building.

We believe that you will find the enhanced check-in process to be much faster than the manual check-in process previously used. And most importantly, it enables us to strike that delicate balance between enhancing security and maintaining a warm, welcoming environment throughout the district. Please know that we continue to welcome the community into our schools and ask for your patience as we enhance our check-in procedures for the safety and security of our students.

Reconfigured Entrances

Additionally, as this system rolls out in each of the buildings, our guests will find that the building main entrances have been reconfigured to allow visitors to proceed into the buildings' vestibules before starting the check-in procedures. This allows our visitors to come in out of the elements and inclement weather quickly.

  • Lima Primary - The main entrance doors will be unlocked during the school day and visitors will be able to freely enter the foyer, where they will then use the entry intercom by the main office door to be buzzed into the main office for check-in and screening. New fire doors have been installed just beyond the main office to prevent unrestricted access into the building during the school day.
  • Manor - The two sets of main lobby doors will be unlocked during the school day and visitors will be able to enter the vestibule without ringing the intercom. The inner lobby doors will be closed and locked from the outside to prevent unrestricted access into the building during the school day. Visitors will check-in and be screened at the new pass-through window, which has been installed at the check-in desk before being buzzed into the building.
  • Middle School - The main lobby doors will be unlocked during the school day and visitors will be able to enter the vestibule without ringing the intercom. The inner lobby and main office doors will be closed and locked from the outside to prevent unrestricted access into the building during the school day. Visitors will check-in and be screened at the new pass-through window in the vestibule before being buzzed into the building.
  • High School - The main lobby doors will be unlocked during the school day and visitors will be able to enter the vestibule without ringing the intercom. The inner lobby doors will be closed and locked from the outside to prevent unrestricted access into the building during the school day. Visitors will use the entry intercom located in the vestibule to talk to the receptionist. They will then be buzzed into the check-in desk for screening.
  • District Office - Entry through the District Office is slightly different than the rest of campus, as the exterior doors for this entrance will be locked during the school day. Unlike the other buildings, the District Office's entrance has an exterior vestibule or overhang that allows visitors to quickly get out of the elements. Visitors will then use the intercom button located between the doors to speak with the receptionist and be buzzed into the District Office lobby for check-in and screening.

The Honeoye Falls-Lima Central School District does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs, activities, employment, and admissions; and provides equal access to the Boy Scouts and other designated youth groups.

The following person has been designated to handle inquiries regarding the non-discrimination policies: David Leahy, Compliance Officer/Coordinator, at: Email - David.Leahy@hflcsd.org, Telephone - (585) 624-7181, Address - 20 Church Street, Honeoye Falls, NY 14472. Inquiries concerning the application of the Honeoye Falls-Lima Central School District non-discrimination policies may also be referred to the U.S. Department of Education, Office for Civil Rights (OCR), 32 Old Slip, 26th Floor, New York, NY 10005, Telephone (646) 428-3800 (voice) or (800) 877-8339 (TTY).

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